Data Backup Palm Beach Gardens, FL: The Debate: Archiving or Backup

Small and mid-size businesses often find themselves debating between the differences between archiving and backing up. The fact is, these processes are completely different, serve different objectives and can’t occur simultaneously. The major debate in regards to archiving versus backup is centered on their differences in compliance, governance and security. To better understand the differences between the two we must take a deeper look into their true purposes and how they actually work.  An archive is just a stored set of organized data and the goal is to achieve a comprehensible data set over extended periods of time in a way that allows intricate data retrievable.  For business fields that are in heavily regulated industries like those of legal, banking, healthcare and securities.



Data that is archived is capable of being stored on an array of devices like disk, cloud and tape. Though both have great benefits, we must determine the amount of time we need to keep our archived data and the most cost conscious way of doing so for the good of a company and without losing archive integrity. What many people don’t understand is an archive must be able to work with various data collections all while handling each with the same amount of integrity for everything from single unique data records originating in a database as well as entire documents and files. An archives access speed is typically slow but its reliability should be unmatched. While that archive exists, the integrity of its data must be managed and kept over the archives entire life.



Backups address an entirely different issue or concern. The backup exists to provide a secondary source of data for use when a primary source of data gets destroyed or becomes corrupted.  A Backup is designed for short term storage because it undergoes constant updates, the old data prior to the update is obsolete and therefore has no need for storage, and only the latest update exists. Users need their backups to be conveniently accessed and quickly implemented. The information backed up is designed to exist for several months and be available with its integrity intact. Depending on the backup set size, a backup will be able to cover multimedia data entirely. Backups also are helpful in that they typically are capable of enabling different backup options like a differential backup, incremental backup and a full backup.



Businesses looking to maintain great deals of information spanning over years for possible access in the future should be looking into archiving. Most businesses are looking for recovery of lost or damaged data used in the daily operations of their enterprise and for this, they will need a dynamic backup solution like those implemented by companies like RDPSystems based in South Florida. Now that you know more, contact an IT consultant near you and see just what it is your business actually needs.

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